AGM-Property & FM

Role

AGM - Property & Facilities (Property & Facilities Team Member)

Function / Department

Human Resources

Location

Lucknow (TUP Cluster)

Band

M2

Job Purpose

Responsible for the entire Administration activities of UPE circle (TUP cluster) and provide support to business in terms of Real Estate & other requirements and be an internal service provider providing uniform, efficient and cost effective services while continuously Benchmarking ourselves with the best in the Industry.

Key Result Areas/Accountabilities

Strategic :

• Provide Real Estate Solutions to Business in terms of Circle HQ.
• To prepare and manage Annual Budget plan for the Circle.
• Consistently deliver focusing on Optimization of costs / Improving productivity / Improving quality of service
• Vendor management and governance for smooth operations

Infrastructure & Space Planning :

• Plan / Manage office seating for non-field based employees of the circle
• Projects related to upgradation / Internal Fit-outs of offices, re-dimensioning the space to as per 50% occupancy

Housekeeping & Facility Management :

• Provide Clean, Safe and Hygienic work environment
• Preventive Maintenance of critical M&E equipment’s.
• Energy Conservation
• Contingency Planning and disaster recovery

Office Supplies :

• Stationery and Printing
• Other hardware – Audio visual equipment for conferences

Security Management / Visitor Management

Managing logistics for Relocation / Transfers

Business Travel & Accommodation :

• Corporate tie ups with hotels for employee stay and events
• Manage local / outstation cab requirements
• Manage & Support Air / Rail Travel

Legal & Statutory Compliances:

• Establish the various compliance requirements across all properties including offices, Retail, MSCs
• Obtain/Renew the necessary licenses/approvals

Developmental :

• To attend seminars, exhibitions, training programs and participates in Admin / HR Forums to continuously update knowledge.
• To share best practices and provide coaching and support to subordinates

HSW :

• Help building HSW for the Circle by partnering with internal functions
• Drive & Conduct Safety Audit across locations
• Liaison with SME to educate and drive HSW culture for the circle

Acumen and ability to create PFM related MIS driven analysis

Core Competencies, Knowledge, Experience

• Work experience 7-10 years
• Experience in managing properties/landlords including local statutory requirements will have an added advantage
• Good negotiation skills
• Excellent communication and presentation skills
• Display skills of liaising /networking with different administrative authorities

Must have technical / professional qualifications