Executive Assistant to CEO

Job content

osition Title: Executive Assistant

About the Company

Yellow Straw Advertising is an innovative advertising agency located in Noida. Our team comprises alpha geeks who work together to create substantial strategies for brand campaigns. We believe in providing a seamless customer experience and strive to exceed our clients’ expectations.

Position Overview:

The Executive Assistant serves as the primary point of contact for internal and external stakeholders on matters pertaining to the executives they support. They manage schedules, coordinate meetings and events, handle correspondence, and perform various administrative tasks to ensure the smooth functioning of the executive’s office.

Responsibilities:

Calendar Management: Organize and maintain complex calendars, scheduling appointments, meetings, and travel arrangements for executives.

Communication: Serve as the primary point of contact between executives and internal/external parties. Manage emails, phone calls, and other correspondence on behalf of executives.

Meeting Coordination: Arrange and coordinate meetings, conferences, and events. Prepare agendas, documents, and materials as needed. Attend meetings to take minutes and follow up on action items.

Travel Arrangements: Plan and coordinate executive travel, including flights, accommodations, transportation, and visas. Prepare travel itineraries and ensure executives are well-prepared for trips.

Administrative Support: Handle administrative tasks such as expense reporting, filing, document preparation, and record-keeping. Assist with special projects and presentations as assigned.

Confidentiality: Maintain confidentiality of sensitive information and handle confidential documents with discretion.

Relationship Management: Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and vendors.

Research and Analysis: Conduct research and gather information on various topics as needed. Prepare reports, presentations, and briefing materials for executives.

Problem Solving: Anticipate and address issues proactively. Handle problems independently and escalate complex issues to executives as necessary.

Qualifications:

Experience:Previous experience in an executive support role or similar administrative position preferred.

Organizational Skills: Excellent organizational and time management skills with the ability to prioritize tasks effectively.

Communication Skills:Strong written and verbal communication skills. Ability to communicate effectively with individuals at all levels of the organization.

Attention to Detail: High level of accuracy and attention to detail in all work activities.

Discretion: Ability to handle confidential information with discretion and professionalism.

Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

Professionalism: Professional demeanor and appearance, with the ability to represent executives and the organization in a positive manner.

Education:

A bachelor’s degree in business administration, office management, or a related field is preferred but not always required, depending on the organization and level of experience.

Job Types: Full-time, Permanent

Pay: ₹14,777.83 - ₹49,878.53 per month

Schedule:

• Day shift
• Fixed shift

Experience:

• total work: 6 years (Required)

Work Location: In person