AGM-Property & Facilities

Role

Property & Facilities Manager

Function / Department

Human Resources

Location

Kerala- Ernakulum

Band

M2

Job Purpose

Responsible for the entire Administration activities of Kerala Circle and provide support to business in terms of Real Estate & other requirements and be an internal service provider providing uniform, efficient and cost effective services while continuously Benchmarking ourselves with the best in the Industry.

Key Result Areas/Accountabilities

• Strategic :

• Provide Real Estate Solutions to Business in terms of 1 Circle Office / Retail Stores / MSCs
• To prepare and manage Annual Budget plan for the Circle .
• Consistently deliver focusing on Optimization of costs / Improving productivity / Improving quality of service
• Vendor management and governance for smooth operations

• Infrastructure & Space Planning :

• Plan / Manage office seating for non-field based employees of the circle
• Projects related to upgradation / Internal Fit-outs of offices

• Housekeeping & Facility Management :

• Provide Clean, Safe and Hygienic work environment
• Preventive Maintenance of M & E
• Energy Conservation
• Contingency Planning and disaster recovery
• Monthly Provisioning for cluster.

• Office Supplies :

• Stationery and Printing
• Other hardware – Audio visual equipment for conferences

• Security Management / Visitor Management
• BYCS – Handle BYCS case for KTN .
• Managing logistics for Relocation / Transfers
• Business Travel & Accommodation :

• Corporate tie ups with hotels for employee stay and events
• Manage local / outstation cab requirements
• Manage & Support Air / Rail Travel

• Legal & Statutory Compliances:

• Establish the various compliance requirements across all properties including offices, Retail, MSCs
• Obtain/Renew the necessary licenses/approvals

• Developmental :

• To attend seminars, exhibitions, training programmes and participates in Admin / HR Forums to continuously update knowledge.
• To share best practices and provide coaching and support to subordinates

• HSW :

• Help building HSW for the Circle by partnering with internal functions
• Drive & Conduct Safety Audit across locations
• Liaison with SME to educate and drive HSW culture for the circle

• Acumen and ability to create PFM related MIS driven analysis

Core Competencies, Knowledge, Experience

• Minimum work experience of 5 years
• Experience in managing properties/landlords including local statutory requirements will have an added advantage
• Good negotiation skills
• Excellent communication and presentation skills
• Display skills of liaisoning/networking with different administrative authorities

Must have technical / professional qualifications