Executive Assistant

☞ Cvent

Vue: 106

Jour de mise à jour: 23-05-2024

Localisation: Gurgaon Haryana

Catégorie: Administratif / Commis / Assistant

Industrie: Technology Information Internet

Niveau: Not Applicable

Type d’emploi: Full-time

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le contenu du travail

Overview

Cvent is a global meeting, event, travel, and hospitality technology leader, with more than 4000+ employees worldwide. As a leading cloud-based technology company, we have over 28,000+ customers, including 80% of the Fortune 100 companies, in more than 100 countries.

Cvent’s software solutions optimize the entire event management value chain and have enabled clients around the world to manage hundreds of thousands of meetings and events. In addition to helping event planners navigate every aspect of the event process, we also provide an integrated platform to hoteliers to help create qualified demand for their hotels, manage that demand more efficiently, and measure their business performance in real-time.

In This Role, You Will

  • Provide remote support to US HQ Leaders in EST hours to match their working hours
  • Calendar & expense report assistance.
  • Travel research/booking/changing.
  • In difficult situations finding meeting rooms/coordinating with other people to move rooms
  • Working with US Leaders and their teams to book and change meetings as needed and in real-time daily.
  • Backup for EA team when any EA team member is not around (reply to EA Distro list when on vacation)
  • Scheduling large meetings (All hands/Town Halls) and making sure rooms are set at HQ/India office
  • Logistics for respective execs visiting India office/work with the team to schedule meetings
  • Infrastructure management including technology, workstations etc.
  • Documentation of monthly office expenses received electronically and coordination with payables team.
  • Maintenance of all office related documents including confidential files.

Here’s What You Need

  • 3-5 years’ experience supporting at the executive level
  • Excellent calendar management skills, including the coordination of complex executive meetings in multiple time zones (US/Europe/India)
  • Experience assisting management with the creation of PowerPoint presentations
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook
  • Experience scheduling travel arrangements for management
  • Excellent communication skills
  • Ability to coordinate and function in a team environment comprising managers, team members and external clients. Foster good working relationships in and across groups locally as well as internationally.
  • Must be able to work under minimal direction in evaluating needs and requirements demonstrating great office ethics.
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Date limite: 07-07-2024

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