Admin Assistant @ WSP _ Bangalore

View: 103

Update day: 06-05-2024

Location: Bengaluru / Bangalore Karnataka

Category: Administrative / Clerical / Assistant Officer

Industry: Engineering & Construction

Position: Secretary/PA

Job type: Full Time, Permanent

Experience: 3 - 7 years

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Job content

Role Summary

WSP is currently seeking an Administrative Assistant to join our Building Science department, located at our Bangalore office.

Responsibilities

Produce and transmit documents for projects such as: general communications (letter and memos), summaries of meetings, proposals, contracts, safety documentation and various reports;
Provide technical support to the team of the project, for example develop templates following the requirements of the project/client, and search the necessary templates for specific documentation;
Manage electronic documentation (e-mails) under the conference of projects, and produce documentation according to WSP’s documents control system;
Prepare proposals and create project sheets for business development;
Plan and coordinate meetings held in and out of the office, business dinners, conference-lunches and the presence at congress;
Organize travel arrangements for the team members: bookings of flights, hotels and car rentals;
Assist with contract management to assist project delivery team on construction projects;
Coordinate and update tracking sheets in Excel format with direction from the project team;
Support team with new hire requirements, IT requests, space management, and general introductory documentation;
Support team by coordinating business needs related to IT requests, meeting setup, accounting submissions from contractors, and internal team members;
Complete all other tasks that are related to the position of an Administrative Assistant.

Key Competencies / Skills

Excellent verbal and written communication skills;
College degree in Administration, or all other equivalent training;
3 to 5 years relevant experience as an Administrative Assistant in a medium sized company to a relatively large company (500 employees or more);
Functional competencies in project management in the field of engineering consulting will be considered an asset;
Proficient on computer software applications (Word, Excel, PowerPoint), competencies in MS Project and Adobe Acrobat will be considered an asset;
Good initiative, attention to detail;
Ability to work in a team environment.

OUR GUIDING PRINCIPLES

We value our people and our reputation.
We are locally dedicated with international scale.
We are future-focused and challenge the status quo.
We foster collaboration in everything we do.
We have an empowering culture and hold ourselves accountable.
Note: - As part of your application for employment, you will be submitting personal data to WSP by applying to this job you share your consent that you have understood what we will do with the data you submit, if you do not wish to share consent, please do not apply.

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