Assistant Manager-Accounts Payable Finance-IND Process

Designation & Job :

Assistant Manager

Level :

L1

Business Unit :

Jubilant Business Services Limited

Function :

P2P-Finance

Country :

India

Work Location :

Greater Noida

Reporting Manager:

P2P Manager

Manager’s Manager:

Head- P2P

Shift Timings

9AM-6PM

Role Type-

IC Role

Accountabilities Scope of work

• Ensure processing supplier Invoices and employee expenses as per agreed Service Levels including high quality and recording it to the appropriate GL account and as per Direct & Indirect tax compliances.
• Ensure timely Payment processing as per standard operating procedures, policies and controls including Purchase order compliance and compliance to expense policies.
• Review supplier ledger and outstanding payables on a regular basis. Consistently review outstanding invoices, GRN’s and exceptions and assist in resolution.
• Act as an SME for the team to appropriately identify Indirect Tax, Direct tax (TDS) and India GST applicability as per the invoice or work with respective tax team to ensure correct taxes are charged and accounted.
• Review processing and appropriate recording of assets including fixed assets invoices, prepaid invoices.
• Performing reconciliation of supplier accounts
• Accurate preparation of posting of Month end accruals
• Support end of month procedures including sub-ledger close and provide reports/documentation as necessary. Analyse and review accounts to ensure completeness before closing.
• Ensuring high quality of service delivery and Controls and managing all Service levels agreed with stakeholders wrt processing turnaround and quality parameters
• Prepare monthly dashboards and ensure they are reviewed within Shared Service Leadership and participate in stakeholder review meetings and drive as necessary.
• Hold regular meetings and work groups to integrate processes, communicate issues, obtain approvals, resolve issues, and maintain specified level of knowledge of new developments, requirements, policies and regulatory guidelines.
• Good understanding of NA Tax, GST, TDS and basic provisions
• Act as an SME during the transition and operations management
• Participating in ideation process within the organization and ensuring processes are consistently improved by bring in fresh perspective and improving efficiencies
• Perform other related duties as assigned.
  

• Taking active participation in the training program during migration of processes and enduring management of Standard operating procedures ensuring preparation and updates as per scheduled timings.
• Participate in Corporate training and development programs on a regular basis as assigned or self-nominated
• Ensure training to the team on all issues related to quality and checking time that the documentation is updated
  

• Ensuring taking lead in issue resolution working closely with Procurement, Business Operations, stores, quality and Supplier to get timely resolution of issues e.g. invoice charges, quantity, rate, PO compliance, GST applicability, GRN creation, quality clearance etc.
• Track all invoices that have issues, manage aged GRN’s and supplier invoice aging not processed for payment and proactively report issues
  

• Interview, recommend hire, train and supervise assigned staff
• Provide leadership and direction to staff and assist in the investigation and resolution of problems
• Evaluate performance and provide counseling and coaching to employees
• Assist in personnel actions, such as promotions, transfers, terminations, or disciplinary measures
• Maintain harmonious employee/employer relations
  

External Interfaces

Internal Interfaces

Suppliers

Procurement, Stores, Quality, Business Operations, Accounting, Tax (Direct and Indirect)

Education Qualification (Highest)

with Target Institute(s)

• CA(Inter)/CWA(Inter)/B.Com.(Full time course)/M.Com.
  

Desired Certifications :

• Lean/Yellow Belt, White-Belt , Six Sigma
  

Experience Range :

• 7-10 Years
  

Desirable experience :

• Understanding of Shared Services and experience working for India processes
• Transition experience will be handy including knowledge on processing GST.
  

Skills

Description

Proficiency Level

(General Awareness; Working Knowledge; Functional Expert, Mastery )

Functional Skills

• SAP Understanding and Pharma/Manufacturing experience will come handy
  

Working Knowledge

Behavioral
Skills

• Team Work and time management
• Excellent verbal and written communication skills
• Willing to stretch and complete assignments with accuracy in a fast paced environment
• Strong Orientation and multi-task skills
• Customer focused and team focused
  

Functional Expert

• General Awareness: Knows the fundamental or general understanding of concepts.
• Working Knowledge: Has broad / working knowledge of the subject. Candidate should use these concepts in day to day practices.
• Functional Expert:Candidate is certified functional expert with strong knowledge on concepts.
• Mastery:Candidate is subject matter expert and has command over the subject/ concepts.