Company Secretary (for a Real Estate client)

It has been enriching the suburbs of Mumbai with spaces since 1984. They specialise in Real Estate Development, Real Estate Enabling Services, and Infrastructure Development. It is committed to understanding the new buyer and developing spaces that will make lives richer. They take pride in the fact that their projects are holistically beautiful, insightfully planned light and ventilation, maximum utilization of every square foot, aptly placed common areas and structures that are in harmony with the landscape. Every Integrated project is built to be a worthy ‘life space’ for its residents, for years to come.

Job Description

Position:Company Secretary

Base Location: Ghatkopar

Min Experience: Min 3yrs as Company Secretary

Industry:Real Estate

Reporting to: Head - Legal & Secretarial

Turnover: Over 300Crs

Position Summary

To ensure good Corporate Governance in Organization by ensuring timely fulfilment of Compliance under the Company Act, SEBI, BSE/NSE as per Listing Agreement, Labour Laws.

Roles and Responsibilities

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  Timely filing of Quarterly/Annual returns for Companies as per the compliance requirements.

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  Addressing the non-compliances issues identified by statutory audit and taking corrective actions.

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  Establish the system to ensure that all non-compliance issues are eliminated.

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  Update the Companies Acts relevant to the Organization.

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  Fulfilling the requirements related to acquisition, mergers, demergers, etc.

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  Establishing standard practices for CS roles.

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  Initiating, coordinating & organizing Board meetings.

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  Preparing Minutes of meetings, Board Resolutions.

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  Ensuring meticulous record keeping as per the statutory requirements.

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  Coordinating with the Finance team for Financial reports.

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  Ensuring timely filing of Statutory Returns.

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  Coordinating with the Share Registry and Web Services provider for publishing the reports.

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  Coordinating with consultants and internal departments to ensure fulfilment of all the requirements including stamp duty, registration, notarisation, etc.

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  Ensure overall compliance with Companies Act, 2013, Rules there under, Secretarial Standards and Articles of Association, as applicable.

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  Ensure timely Regulatory and Statutory filings with SEBI/Stock Exchanges/Registrar of Companies (ROC) and other authorities

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  Responsibilities to comply with all applicable Acts, Laws, Rules, and Regulations for Secretarial Audit and issuance of the various certificates as company secretary.

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  Custodian of company statutory registers, minutes books and other important records maintained under Companies Act 2013 or Articles of Association.

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  Secretarial Audit and issuance of the various certificates as company secretary.

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  Preparation of Notice, Agenda and complying with the provisions of Board Meetings, Committee meetings and circulating them on time.

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  Preparation of Annual Filing related Documents including Board Report and Annual Return as per Companies Act, 2013.

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  Should have knowledge of Satisfaction/Creation of Charges, Merger of Companies,

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  Incorporation of Company, Dissolution of firms etc., IPR, drafting & vetting of agreements.

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  Review compliance certificates received from all functional heads and put up non-compliances, if any to CEO/Director

Requirements

Qualification Required: CS & LLB

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  Thorough understanding of the Company Law.

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  Understanding the requirements of the SEBI and other regulatory issues and compliances.