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Executive Assistant
View: 102
Update day: 15-04-2024
Category: Administrative / Clerical / Assistant
Industry: Staffing Recruiting
Position: Mid-Senior level
Job type: Full-time
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Job content
Hiring for Executive Assistant Profile forGurgaon location. Please find the job details as below:Job Profile :Executive AssistantExperience :4 yearsSalary Budget :Up To 10.00 LPAShift Timing :Night ShiftWorking Days :Monday-FridayKey Responsibilities And AccountabilitiesSupporting the Assignment Process- Arranging client (CXOs) and candidate meetings
- Interaction with clients / candidates / overseas offices
- Requesting, coordinating and scheduling meetings / presentations with client offices
- Coordinating with candidates
- Travel arrangement ( international and domestic )
- Helping ensure the necessary documentation / paperwork is in order ( Visas, letter of invitation, etc )
- Hotel reservations
- Arranging local transportation
- Coordination and follow-up
- Planning for contingencies
- Interacting with other Organization offices globally for support as required
- Drafting and sending off internal communication / memos etc as required by the Consultant he / she is working with
- Adhering to protocols and processes related to Organization proprietary Database
- Update the database with accurate and timely information
- Generating high quality documents from the system
- Strong process discipline must know how to use the system and use it in conformance with minimum standards Documentation
- Preparing client ready documents ( assignment related and or lead related )
- Adept in Word, PowerPoint and Excel. Deliver to predetermined deadlines
- Arranges all scheduling, including but not limited to candidate meetings and interviews, client meetings and interviews, business development meetings, assignment related meetings, internal meetings, video conferencing
- Manages a complex calendar and prioritize meetings/calls as needed
- Arranges and coordinates complex and detailed travel plans, itineraries, and agendas for both the Consultant and Candidate. Compiles documents for travel-related meetings.
- Processes expense reimbursements for Consultants and Candidates
- Communicates directly, and on behalf of the Consultant, on Client, Candidate, and internal matters. Provides a bridge for smooth communication between the Consultant and external/internal teams
- Composes, prepares, and edits correspondence that is often confidentialPerforms additional administrative support activities including but not limited to, fielding telephone calls, receiving and directing visitors, event planning, and other ad-hoc projects as requested
- Holds additional Office/Reception responsibilities to ensure the office is operating smoothly. Provides ad-hoc support to other EAs when requested to assist with work overflow as capacity allows. (Determined by Office Administrator)
- Serves as client and candidate liaison assisting consultant in maintenance of daily search activities
- Provides ongoing project management assistance in complex and confidential assignments
- Works closely and effectively with Consultant and Research to ensure deadlines are met and client and candidate needs are served
- Ensures that our global database is up-to-date and accurate; including but not limited to all client/internal documents, client/candidate information, notes, emails, and appointments
- Produces high quality Client and Candidate deliverables with a hands-on approach ensuring completion within the designated timeline
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows- through on projects to successful completion, often with deadline pressure
- Takes a proactive approach during the Consultants absence to minimize effect to the client.
- Assists accounting department with invoicing to clients
- Builds positive relationships and interfaces with high-level executive candidates (Fortune 500 client executives candidates) involved in highly confidential projects
- Ability to interact with CXO level individuals
- Good communication skills verbal and oral
- Unflappable - manages pressure well and effectively multi-tasks
- Organized in her work and good with setting priorities
- Dependability and responsiveness
- Collaborative is a desired team member and can be counted on for help / assistance even if there is no direct involvement
- Responsible and willing to take ownership
- Ready and willing to volunteer help to other colleagues / teams in crises
- Accountable: willing to take ownership for work / tasks assigned
- Desire to learn and willingness to stretch beyond her normal tasks
Anjali (HR Team Cocentrus)
8743854364
This job is provided by Shine.com
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Deadline: 30-05-2024
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