Executive Assistant
View: 102
Update day: 01-06-2024
Location: Noida Uttar Pradesh
Category: IT - Software Other
Industry: IT Services IT Consulting Computer Games
Position: Executive
Job type: Full-time
Job content
Job description
We are seeking a highly organized and technically proficient individual to join our team as a Technical Executive Assistant. This role will provide crucial administrative support to our executive team while also requiring a strong understanding of technical concepts and tools.
Key Responsibilities:
1.Administrative Support:
- Manage executive calendars, appointments, and meetings, including scheduling, coordination, and preparation of materials.
- Arrange travel accommodations, itineraries, and logistics for executive team members.
- Handle incoming communications, including emails, phone calls, and messages, and prioritize or escalate as needed.
- Prepare and distribute correspondence, reports, presentations, and other documents on behalf of executives.
2.Technical Assistance:
- Provide technical support and assistance to executives with various software applications, tools, and systems, including Microsoft Office Suite, project management software, and communication platforms.
- Assist with the preparation and formatting of technical documents, presentations, and reports.
- Coordinate with IT support or external vendors to troubleshoot technical issues and ensure smooth operation of executive devices and systems.
3.Meeting Coordination and Documentation:
- Attend executive meetings, record minutes, and distribute meeting notes and action items to relevant stakeholders.
- Assist with the preparation and distribution of meeting agendas, presentations, and supporting materials.
- Maintain an organized system for tracking meeting schedules, agendas, and follow-up tasks.
4.Project Support:
- Assist executives with project coordination, tracking, and documentation, including milestone tracking, progress reports, and resource allocation.
- Collaborate with cross-functional teams to gather information, compile data, and facilitate communication on project-related matters.
- Coordinate meetings, workshops, and events related to projects and initiatives led by the executive team.
Qualifications:
- Preferred Bachelor of Computer/IT and MBA.
- Proven experience as an executive assistant or administrative professional in a technical environment.
- Strong proficiency in Microsoft Office Suite, and communication tools (e.g., office 365, Zoom).
- Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and priorities effectively.
- Strong written and verbal communication skills, including the ability to communicate technical concepts to non-technical stakeholders.
- Discretion and confidentiality in handling sensitive information and communications.
- Knowledge about requirement collection and project planning is a must.
Deadline: 16-07-2024
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