Finance Manager

Job content

Reporting to: Country Coordinator (CC)

Responsible for: Finance Management, financial audits, statutory compliance, preparation of country & project budgets, internal audits, monitoring & supervision, reporting fund utilization, risk assessment & mitigation, financial control of local resource mobilization, liaison with HQ & project partners.

Duty Station: Gurgaon

Duties:

• To ensure the overall Financial Management of SEI India.
• Ensure strict compliance with FAIRMED’s management standards and procedures and train staff accordingly.
• Forecast cash flow positions and available funds for investment, operational expenses and program-related activities.
• Reviewing, Monitoring & Accounting monthly fund requirements for both Country Office (CO) & Fundraising Unit (FRU) offices based on the approvals sought from the Dep. Heads.
• Ensure processing of invoice, salaries, travel claims and other vendor payments for SEI India and its units.
• Ensure accurate, complete and timely accounting.
• Monitoring and reporting to the Country Coordinator and (Chief Operating Officer the local income generated by the fundraising unit.
• To prepare the financial reporting and other reporting formats of HQ and donors and submit the same as per requested periodicity.
• Report to management on variances from the established budget, and the reasons for those variances.
• Engage in ongoing cost reduction analyses in all areas of SEI Indias Country Operations.
• Create additional analyses and reports as requested by CC.
• To advise SEI after analyzing the relevant and recent Financial Public Policies, especially for NGOs in India on the changing situation and strategies to be adopted and effectively implemented as well.
• Maintain an asset register and ensure an annual inventory.
• Prepare the accounts and relevant reports for the external and internal audit and plan and assist to the audit of the SEI country office, FRU units and all projects implemented by SEI.
• Ensure the implementation of the recommendation of the auditors.
• Support the planning or plan (in case the projects cannot provide an auditor that suffices SEIs requirements) of the external financial audit of the project partners; monitor and support the projects for the implementation of the recommendation of the auditors.

2. Budgeting:

• To manage budget process and consolidation of budgets for supported projects.
• To supervise the grant application from projects supported and controlling the same.
• To control the funds flow from Funding agency to NGO partner projects and direct projects.
• Leads the benchmarking exercise every second year in close coordination with National Program Manager and the Consultant, as long as SEI still supports OBA services.
• To work on the finalization of the yearly plan of operations (budgets) of SEI projects, new SEI program interventions and SEI project supplements in consultation with associates and if necessary to interact with project partners.
• To carry out validation on funds utilization vis--vis the activities implemented and to prepare comprehensive controlling reports of the results and findings (this includes the quarterly OBA monitoring exercises).

3. Statutory Compliances:

• To ensure accurate, complete & timely financial reporting to the Income Tax Department, Ministry of Home Affairs (MHA), & TRAI
• To liaise with auditors to complete the audit in time
• To be responsible for all tax affairs (In-charge of recovery & remittance of tax and issue necessary returns on the same) as stipulated by the Government of India (GoI).

4. Financial Management of ILEP Consortium

• Assist in finalizing SEIs financial contribution to ILEP India
• Prepare the quarterly cash forecast and transfer it to the ILEP Coordinator

Prepare the quarterly utilization report

5. Other Responsibilities:

• To extend necessary support to Fundraising Unit and ensure Internal controls are complied with.
• To ensure systematic filing/ documentation of records.
• Managing a team of accountants and engage in regular formal interactions with the accountants.
• Periodic liaison with HQ and proactive informing of HQ about ongoing major processes, status updates, delays and the like.
• To undertake other duties as required by CC or HQ.
• To work flexibly with other members of the team.
• To contribute to the development of the SEI/FM country programme strategy and to the development of new projects as required

Person Specification:
Qualification & Experience:

• Post-graduation in business administration specialized in Finance
• Chartered Accountant or Cost Accountant
• 5- 7 years of experience in a similar field and in a reputed institution

Essential

• Proficiency in financial accounting & reporting, including usage of Tally software and analysis and interpretation of financial statements.
• Experience in Management accounting including budgeting, forecasting, monthly reporting
• Proven ability for implementing and monitoring financial controls and controlling.
• Staff management & HR experience
• Knowledge of legal and personnel issues

Skills

• Have excellent interpersonal and communication skills
• Have strong influencing and leadership skills to work independently.
• Previous experience in deriving costs for health services will be an added advantage.
• Have excellent planning, organizational and time management skills
• Be resilient and able to work well under pressure, prioritize a heavy workload, have proven planning skills
• Have experience in motivating & developing teams – including performance management & appraisals
• Competent with Information Technology
• Have a high degree of integrity, tact and diplomacy

Languages-Must
English & Hindi, Knowledge of other Languages an added advantage
Remuneration Offered
As per the agreement