Senior Manager-Projects

Designation & Job :

Sr. Manager/Team Leader Project management Dept.

Level :

L8

Business Unit :

JCL

Function :

Project management

Country :

India

Work Location :

Noida

Reporting Manager:

Head of PM Biosys & Chemsys

Manager’s Manager:

SVP Global operations

Matrix Manager:

SVP Global operations

Team Size :

3-5 people (depends on project loads/Requirement)

Direct Reportees :

3-5 people (depends on project loads/Requirement)

Accountabilities Scope of work

• Project work:
  

• Discuss project details with the team and ensure Project initiation activity once a project is confirmed from Business team.
• Discuss essential points in kick off meeting & monitor scheduling of project telecons. Take feedback form PM attendees on key observations and pass to management & stake holders time to time.
• Discuss with finance/BD/management any client contract Queries/concerns to have it aligned with client.
• Monitor team’s Cross departmental functioning for project work across different R&D sites.
• Help team to prepare client customized trackers & project data sheets for effective Project tracking of timeline & deliverables depending on project nature. Regularly discussing & raising & helping to solve concerns in discussion with Functional & management heads.
• Ensuring & doing effective communication with client in discussion with technical team & senior team mates with external and internal stake holders (Client, finance, SCM, logistics, technical, QC, IPR, BD) for project needs.
• Ensuring & coaching team on documenting relevant points with client & internal stakeholders for process adherence & audit record keeping.
• Managing client visits of existing collaborations for effective meeting by coordinating inputs from key stake holders & arrangement in the facility visited.
  

• Project compound Logistics coordination
  • Outbound (export)
  • Inbound (import )

• Outbound (export)
  • Training & time to time monitoring the team for shipment management to client.
  • Identifying the process requirements & adding to it to minimize slip ups.
  • Training team and ensuring adherence for daily MIS for shipments & future planning.
  • Monitoring the intimation of tracking details to client. Ensuring that alerts are effectively raised with client/logistics team for speeding resolution in case of shipment hang ups.

• In bound for project work from client (import)
  • Coordinating with clients, internal stake holders & logistics team for import documentation requirements for any incoming compound from client.
  • Enable quick decision making on import shipment form client by bringing internal logistics & client on same page. Intimating for pick-up of shipment from client end and coordinating for final documentation from client.
  • Ensuring that team keeps a track till delivery & Raises alert with client/logistics team for speeding resolution in case of shipment hang ups, Maintains daily MIS for shipments
    

• Financial Support & Audit

• Supporting & monitoring the process of project work billing reconciliation.
• Coordinating with client for billings for FFS work as per delivery & negotiating in case of additional efforts.
• Ensuring FTE billing as per contracted terms.
• Ensuring proper & timely collation raw material & consumable segregation for project billing. Time to time raising & updating the process in discussion with stake holders.
• Coordinating project closure formalities by intimating to Finance, IPR, BD, IT & functional teams. Also, closures in various allied systems.
• Keeping a track on project delivery & maintaining the delivery details
• Collating the assumed billing data upon completing of project work/as per agreement terms/communication with client & discussing with senior team mates.
• Intimating finance/BD for customized client specific terms for invoice formats/enclosures.
• Record keeping of all key communications & documents on billing for Audit purposes.
  

• Process maintenance
• New process initiative/support
  

• Providing planning & development inputs in development of different IT systems for R&D unit & also suggesting improvements in existing systems for betterment of processes.
• Facilitate customized & mass trainings for process tools implementation across the entire Unit.
• SOP & MIS maintenance for project management activities – keeping a check on team on appropriate updation & circulation for senior review time to time as per schedule.
• Ensuring day to day compliance issues are managed by team and discussing time & again with stake holders to keep the protocols in place.
• Managing client eroom systems, internal interfaces access though IT & regular updation of the same. Also facilitating training of internal & client team on new/client based processes.
  

• Strategic & MIS support

• Performing project profitability analysis & taking reports for management w.r.t to client wise, leader wise, facility wise etc for strategic use.
• Maintaining facility utilization data w.r.t to leaders & units.
• Assessing deployment needs of the functional teams and collaborating with HR on hiring & confirmation projections for resource planning.
• Facilitating Resourcing on functional programs by discussing with inter-depts teams & management.
• Regular Data analysis for generation of MIS for supporting management reports.
• Monitoring & enriching the Project detail MIS, logistics export & import daily MIS, telecon schedules, client wise MIS trackers, data analysis MIS for better & accurate data capture year on year.
• Monitoring RFQ coordination for certain client & giving feedback to BD & management through analysis on quote conversion to business & other parameters affecting turnaround.
  

• Monitoring Inventory management (internal & client based inventory)

• Time to time reviewing inventory planning by the team for quantity & quality & placing order w.r.t to planning on lead time & budget.
• Seeking approval or suggesting for specific packing materials/vials/bottles for process improvement or client need.
• Monitoring effective SCM support to PM team to procure the any new type of inventory.
• Monitoring Client specific inventory management coordination with client. Training team for managing reorders with client.
• Facilitating Training the QC & technical team for client specific vial & tray usage. Planning the process of its physical movement from one team to another.

External Interfaces

Internal Interfaces

Client (giver of project .. often their technical & business heads)

Management, Synthesis, Analytical, BD, Finance, Logistics, SCM, IPR, Admin, Stores.

Education Qualification(Highest )

with Target Institute(s)

MBA/equivalent with BPham/MSc/Bsc in Chemistry. From institutes of repute to have business as well as technical know-how to understand the work requirements.

Desired Certifications :

PMP, CPM, MS office proficiency (excel)

Experience Range :

10-15 years

No. of years post Highest Qualification :

10-15 years

Desirable experience :

• Handled project management in CRO or reputed pharmaceutical companies.
• Team management exposure.
• Worded on BD support & financials for R&D projects.
• Experience of global client interfacing on regular basis, drug discovery process norms, idea on country wise regulations
• In depth understanding of project management of CRO/R&D project work, business development & financials aspects

Skills

Description

Proficiency Level

(General Awareness; Working Knowledge; Functional Expert, Mastery )

Functional Skills

Project Management domain knowledge by experience & education

Technical drug discovery process understanding by education/experience

Hands on with Management concepts - profitability, revenue, logistics, marketing management tools & topics.

MS office/ PMP/CPM

Functional Expert/ Mastery

Behavioral
Skills

• Good Communication written & oral
• Strong interpersonal / people skills / articulation
• High on accountability for prudent & correct delivery
• Ability to handle high pressure/tricky issues on daily basis with limited encouragement
  

Working Knowledge

• General Awareness: Knows the fundamental or general understanding of concepts.
• Working Knowledge: Has broad job knowledge; knows and applies the full range of concepts and practices. Has broad / working knowledge of the subject. Candidate should use these concept in day to day practices.
• Functional Expert:Candidate is certified functional expert with strong knowledge on concepts.
• Mastery:Candidate is subject matter expert and has command over the subject/ concepts.