Front Office Receptionist cum Admin Executive For a Real Estate Compan

Job content

Roles and Responsibilities

• Front desk candidates from 5 Star Hotels will be considered or Hospitality sector will be given preference
• Attending Incoming & Outgoing calls with proper etiquettes and maintaining records for them and Greeting and assisting visitors and Guests
• Ensure Visitor and Guest entry in register and Maintenance of Attendance Register
• Being the mirror of the organization, to behave in a very professional manner and always acquiring the professional ethics
• Taking care of dispatch, keeping records for incoming and outgoing couriers and further distribution to office employees.
• Monitor, respond to and distribute incoming communications
• Maintaining required registers & filing work
• Assist HR in interviews of candidates
• Arranging food for visiting senior employees and guests
• Take care of all pantry and housekeeping material and maintaining register
• Taking care of stationery for office employees and Taking care of office medicines
• Taking care of all arrangement for office events and conferences / meetings
• Booking of Meeting room as and when required and Additional work as assigned by HR Manager
• To do all the guest bookings which includes Cab Bookings/Hotel/Food for the Employee or CEO
• To take care of the cheque collection from the Kotak/HDFC vendor.
• Upkeep of office administrative facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees.
• Making required arrangements for any meetings and conferences in the office or outside office
• Budgeting and cost control measures, Monitoring Budget vis a vis actual
• Managing repair, maintenance & replacement of office equipment, appliances, furniture, furnishings, building, etc.
• Asset Management of the office
• Event Management, organizing meetings, conferences, making travel arrangements and hotel reservations for guests.
• Liaison and coordinating with various departments of the company.
• Act as info-hub for providing administration related information and supervising administrative activities like general admin, verification of petty cash, florist, pest control, housekeeping, etc.
• Maintaining bill files and keeping record
• Monitor office cleaning on daily basis
• Taking care of all machines & AMCs of Office Equipment. (i.e. Printers, coffee machine, water dispenser ,AC etc.)
• Making required arrangements for any meetings and conferences in the office or outside office
• Ensure functioning of communication lines and IT infrastructure
• Maintenance of Admin related documents
• Keep a check of day to day cleanliness of the office
• Maintaining Inward register for all items coming in office.

Required Candidate profile

Should have worked in a 5 star hotel or aviation sector & should be well groomed & presentable throughout the day

Should be courteous while receiving phone calls & replying on emails

Candidate must be willing to work for 6 days a week.

Must have excellent communication and good Personality.

Should be able to handle both the role as Front office and Admin.

Should have previous work experience of 2 yrs Should have handled all the responsibilities as mentioned abov