Admin Analyst (Executive)

• Performing all job related functions, including handling complex schedule demands/meetings and collaborating with the CEO and other Global Leaders’ aides.
• Planning and organizing team and leadership meetings
• Assist the managers with agenda setting, meeting minutes, and action tracking for numerous significant meetings, including the India Senior Management Group (SMG) meeting and other meetings.
• Provide administrative support for the office, such as inbound and outbound mail management, facility maintenance, and office services.
• Make a to-do list and follow up.
• Vendor selection and contract management Prepare letters, presentations, calendars, and reports as needed.
• Excellent time management abilities Work closely with the chief executive to meet the needs of the company.
• Examine and summaries a variety of reports and materials.
• Serving as a liaison between the manager and others.
• Organize and manage many projects at the same time Ability to learn new things and willingness to do so
• Perform a variety of tasks in support of confidential programmes, projects, and regional efforts.
• Continually collaborate with the CEO
• Contributing to the company’s success by bringing relevant expertise to the table
• Attend key meetings in order to track and help drive completion of key deliverables, and follow up on outstanding items.
• Work independently and within a team on non-recurring and ongoing projects from time to time, which may include planning and coordinating presentations and disseminating information.
• Manage all types of daily correspondence to ensure professional, accurate, and timely responses and appropriate prioritization.
• Manage communications on behalf of the CEO, as appropriate.
• Assist with ad-hoc projects as necessary.

Desired Skills

• Strong analytical skills
• Ability to manage and synthesize large volumes of data and present them for executive management
• Collaboration skills to work with remote and globally dispersed teams
• Ability in handling confidential matters with discretion
• Action oriented and result driven
• Strong communication skills, both spoken and written
• Highly proficient computer skills in Google suite, Excel, Slack, and similar workflows.
• Self-Motivated
• Pragmatic
• Coordination abilities are essential.