Facility Assistant

仕事内容

Overview:
We are seeking a diligent and proactive Facility Assistant to join our team. The Facility Assistant will play a pivotal role in ensuring the smooth operation of our facilities, supporting various administrative and operational tasks. The ideal candidate will have previous experience in a multinational corporation and possess excellent organizational and communication skills.

Responsibilities:

• Administrative Support:
• Assist in managing facility-related documentation, including contracts, invoices, and correspondence.
• Maintain accurate records of facility-related expenses and budgets.
• Coordinate meetings and appointments related to facility management.
• Facility Maintenance:
• Conduct regular inspections of facilities to identify maintenance needs and address them promptly.
• Coordinate with external vendors and contractors for facility repairs and maintenance.
• Monitor and ensure the functionality of essential systems such as HVAC, plumbing, and electrical.
• Health and Safety Compliance:
• Implement and enforce health and safety protocols in accordance with regulatory requirements and company policies.
• Conduct regular safety inspections and audits to identify potential hazards and implement corrective actions.
• Organize safety training sessions for employees and maintain records of training completion.
• Space Management:
• Assist in optimizing the utilization of office space and resources.
• Coordinate office moves, including furniture rearrangement and equipment relocation.
• Maintain inventory of office supplies and equipment and reorder as necessary.
• Vendor Management:
• Act as a point of contact for external vendors and service providers.
• Obtain quotes and negotiate contracts for facility-related services.
• Monitor vendor performance and address any issues or concerns in a timely manner.
• Environmental Sustainability:
• Support initiatives to promote environmental sustainability within the workplace.
• Implement waste reduction and recycling programs.
• Explore opportunities for energy efficiency and cost savings.

Qualifications:

• Bachelor’s degree in Facilities Management, Business Administration, or a related field.
• 2-4 years of experience in facility management, preferably in a multinational corporation.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office suite and facility management software.
• Knowledge of health and safety regulations and environmental sustainability practices.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Proactive attitude and ability to work independently as well as part of a team.

Job Type: Full-time

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Schedule:

• Day shift
• Monday to Friday

Experience:

• total work: 2 years (Required)

Work Location: In person