Lead-Executive Assistant

Job content

Company Description

Tesco Bengaluru
We are a multi-disciplinary team creating a sustainable competitive advantage for Tesco by standardising processes, delivering cost savings, enabling agility, providing cutting-edge technological solutions and empowering our colleagues to do ever more for our customers. With cross-functional expertise in Global Business Services and Retail Technology & Engineering, a wide network of teams and strong governance we reduce complexity thereby offering high quality services for our customers. Tesco Bengaluru, established in 2004 to enable standardisation and build centralised capabilities and competencies, makes the experience better for our millions of customers worldwide and simpler for over 4,40,000 colleagues.
At Tesco Business Services, we have a mission to simplify, scale & partner to serve our customers, colleagues and suppliers through a best in class intelligent Business Services model . We do this by building a world class business services model by executing service model framework right at the heart of everything we do for our worldwide customers. The key objective is to implement and execute service model across all our functions and markets consistently. The ethos of business services is to free-up our colleagues from a regular manual operational work. We use cognitive technology to augment our key decision making. We also built a Continuous Improvement (CI) culture across functions to drive bottom-up business efficiencies by optimising processes. Business services colleagues need to act as a business partner with our group stakeholders to build a collaborative partnership driving continuous improvement across markets and functions to lead the best customer experience by serving our shoppers a little better every day.
At Tesco, inclusion means that Everyone?s Welcome. Everyone is treated fairly and with respect; by valuing individuality and uniqueness we create a sense of belonging.
Diversity and inclusion have always been at the heart of Tesco. It is embedded in our values: we treat people how they want to be treated. We always want our colleagues to feel they can be themselves at work and we are committed to helping them be at their best.
Across the Tesco group we are building an inclusive workplace, a place to actively celebrate the cultures, personalities and preferences of our colleagues ? who in turn help to build the success of our business and reflect the diversity of the communities we serve.

Job Description

The role of EA at Tesco will ensure a high level of exposure to senior leaders across the organization, the post holder will therefore be required to uphold the highest levels of integrity, discretion and confidentiality at all times.

Qualifications

I am accountable for:
Plan, prioritize, and anticipate requirements well in advance to support the smooth running of the business
Responsible for supporting all aspects of the leader’s work including appointments and the diary, correspondence, travel and accommodation as the need arises in addition to leading dates, producing agendas, minutes and all key tasks of conducting the meetings, record keeping and reporting
Ensure vital functional records (Reporting, Headcount, expenses & budget related) are maintained and updated in the internal system that can readily provide current, accurate and accessible information
Responsible for gathering minutes from the LST meetings and ensuring closure of the next steps
Responsible for supporting the leader for all reimbursement expenses activities
Handling all the partner visits to Tesco Bengaluru in co-ordination with their EA’s and other partners
Provide support in desktop research to include in presentations, Prepare and analyze reports and presentations for meetings, Be aware of market intelligence, brand and competitor awareness
Following our Business Code of Conduct and always acting with integrity and due diligence
Represent Talent Acquisition in all forums/ seminars pertaining to process, compliance and audit
Perform other miscellaneous duties as the need arises by management
Driving CI culture, implementing CI projects and innovation for withing the team

Skills:
Excellent verbal and written communication
Advanced MS Office (Excel , PPT Word)
Project Management, Logical Thinking
Planning & Organizing and Prioratization
Email Management, Scheduling
Stakeholder Management
Speed and Accuracy
Eye to detail ,Analysis and Problem Solving

Experience:
Experience as EA managing multiple Directors of different functions preferred

Additional Information

Important Notice:
On behalf of Tesco Bengaluru, we must caution all job seekers and educational institutions that Tesco Bengaluru does not authorise any third parties to release employment offers or conduct recruitment drives via a third party. Hence, beware of inauthentic and fraudulent job offers or recruitment drives from any individuals or websites purporting to represent Tesco. Further, Tesco Bengaluru does not charge any fee or other emoluments for any reason (including without limitation, visa fees) or seek compensation from educational institutions to participate in recruitment events.

Accordingly, please check the authenticity of any such offers before acting on them and where acted upon, you do so at your own risk. Tesco Bengaluru shall neither be responsible for honouring or making good the promises made by fraudulent third parties, nor for any monetary or any other loss incurred by the aggrieved individual or educational institution.

In the event that you come across any fraudulent activities in the name of Tesco Bengaluru, please feel free report the incident at recruitment_compliance_india@tesco.com