Personal Assistant

Job content

Position:EA to Sr Economic Advisor
Job Location: New Delhi

Duration: Full-Time Position
About the Job
We are looking to hire a self-motivated, and hardworking individual with a good background in administrative work, who can carry out each assigned duty in a satisfactory manner. The incumbent will perform daily stenographical, clerical, and administrative work and support office staff with department projects, data management, and other general office duties. In addition, this position provides logistical assistance for various meetings and events.
About IORA Ecological Solutions
IORA Ecological Solutions (IORA) is a young and budding environmental consultancy group with a wide range of services on offer. It is a conservation firm with key expertise in environmental finance and policy. IORA’s portfolio of work falls under the following key sectors:

1. Climate Change: IORA has developed and implemented climate finance and policy solutions toward climate change mitigation and adaptation at national and sub-national levels. We have also worked with international governments, advising them on GHG inventory systems.

2. Forestry & Biodiversity: IORA’s whole systems approach to forestry and biodiversity includes the application of spatial technology, forest dependence modelling, vegetation modelling, community engagement, designing robust monitoring strategies, financing, and policy design at national and sub-national levels. Efforts towards biodiversity conservation combine biodiversity assessment, valuation, finance, and application of market mechanisms.

3. Remote Sensing & GIS: IORA specializes in the application of geospatial technology in the forestry and land use sectors. We have successfully carried out the multi-temporal analysis of land use and land cover change using varied resolution RS datasets, created forest degradation maps, integrated RS analysis with mobile app-based field inventory for forest carbon mapping, created vegetation maps, and trained a large cadre of forestry professionals in these techniques.

4. Sustainable Agriculture: IORA uses multi-disciplinary approaches like LULC mapping, socio-economic surveys, and application of market mechanisms to design solutions to benefit small and marginal farmers to develop resilience to climate change.

IORA’s international and trans-disciplinary team works closely with Central and State Governments, Financial Institutions, Private Corporations and Communities to build and scale up conservation solutions. IORA is a growing company that offers an exciting work environment and ample growth potential. The company encourages originality in thought and planning and takes pride in the efficiency and efficacy of its services.

Academic Background:

• Bachelor’s degree required with good command over the English language (Written and Oral)
• Diploma in stenography

Responsibilities:

• Provides administrative support to assigned team members, which includes scheduling, meeting coordination, material preparation, data entry, making travel arrangements, processing expense reporting, and other general administrative tasks.
• Identifies scheduling conflicts and provides regular scheduling updates to the team.
• Coordinates meeting and event registration and logistics, which includes securing space, arranging for food refreshments, preparing materials, and confirming participant reservations and attendance.
• Preparing MOM
• Prepares a variety of documents (e.g. correspondence, agendas, minutes, event programs, reports, etc.) to communicate information and/or create documentation in paper and/or electronic format. Uploads all documents in the Google folder and manages the organization of the folder.
• Maintains up-to-date records, which include files, contacts lists, and database entries
• Participates in event planning as required.
• Implement and monitor programs as directed by management, and see the programs through to completion
• Preparing Travel Requisition form (TRF), Travel Reimbursement Form with supportive docs, and Travel plan for the technical team and monitoring the progress till completion.
• Assists with organizational and community events, up to and including set up, tear down, and other clerical duties as needed

Technical Skills required

• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, and Excel
• Stenography (Short-hand)

Other Skills

• Minimum of 1-3 years of relevant experience
• Good analytical ability
• Self-motivated and committed
• Work towards achieving goals within strict deadlines
• Should be willing to work both individually and within a team
• Ability to analyze and revise operating practices to improve efficiency
• Detail oriented and comfortable working in a fast-paced office environment
• Superior organization skills and dedication to completing projects in a timely manner.

Remuneration: Salary shall be commensurate with experience and skills.
How to apply:
Interested candidates are requested to email a Cover Letter & detailed CV mentioning “Application for EA to Sr Economic Advisor Cum Administrative Assistant” as the subject line to careers@ioraecological.com by May 31, 2023.

Job Type: Full-time

Pay: ₹20,000.00 - ₹30,000.00 per month

Ability to commute/relocate:

• Delhi, Delhi: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor’s (Required)

Experience:

• Executive Assistant: 1 year (Required)
• Stenography: 1 year (Required)

Language:

• English (Preferred)

Work Location: In person

Application Deadline: 31/05/2023
Expected Start Date: 01/06/2023