Personal Secretary

☞ Shirdi Sai Shipping Private Limited

View: 103

Update day: 06-05-2024

Location: Visakhapatnam / Vizag Andhra Pradesh

Category: Administrative / Clerical / Assistant Officer

Industry: Ports & Shipping

Position: Secretary/PA

Job type: Full Time, Permanent

Salary: ₹ 2,25,000 - 3,50,000 P.A.

Experience: 2 - 7 years

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Job content

Roles and Responsibilities

Personal Secretary to the Director. Assist the Director in carrying out his daily tasks. Coordinate with Finance and Operations departments on behalf of the Director, review Daily Status Reports of all the employees and track all the pending/allocated tasks of various teams till their closure.

Team Management

1. Obtain Daily Status Reports from the team members

2. Coordinate with the team to ensure timely completion of allocated tasks by the Director

3. Conduct regular meetings with accounts and operations departments

4. Maintain daily tracking of all the works being done by the team members

5. Assist management in evaluation of the employees performance on a regular basis

6. Assist management in yearly performance appraisals

Finance-Admin-HR

1. Daily review of all the accounting vouchers, bank reconciliation, billing status

2. Review Invoices and costing before dispatch to customers

3. Creditors/Payables Management: Track status of pending invoices, pending payments

4. Debtors/Receivables Management: Track status of pending payments

5. Periodic review of filing of all the accounting vouchers, invoices etc

6. Ensure statutory compliances and timely filing of statutory returns and payments

7. Prepare MIS Reports

8. Assist in recruitment, posting job requirements, scheduling interviews

9. Review Attendance, Payroll, Joining and Resigning procedures

Secretarial/Managerial Works

1. Manage communication including emails and phone calls

2. Implementing and maintaining Standard Operating Procedures/Administrative Systems

3. Any works allocated by Director


Desired Candidate Profile

1. Minimum 2 Years experience as a Personal Secretary

2. Basic knowledge in Accounting/Finance and Taxation

3. Proficient computer skills, including Microsoft Office

4. Excellent communications and interpersonal skills

5. Organisational skills and the ability to multitask

6. High degree of attention to detail

7. The ability to be proactive and take the initiative

8. Strong sense of responsibility and ability to complete tasks with minimal supervision

9. Flexibility and adaptability


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Deadline: 20-06-2024

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