Purchase Executive

Purchasing Administration

· Supervise, train and motivate Purchasing department employees

• Ensure that the department works closely with the Executive Chef and the Food & Beverage Director or equivalent position, to purchase the highest quality products at the lowest prices
• Ensure that all purchase order requests are properly completed and approved
• Negotiate food prices, place required daily food orders and ensure prompt delivery
• Generate purchase orders on approval requisitions and obtain necessary authorization
• Obtain competitive price quotations and confirm purchase availabilities
• Provide the Financial Controller with a monthly summary of purchasing reports
• Coordinate regular inventories with storeroom personnel and department heads
• Coordinate capital project purchases with corporate purchasing and outside contractors
• Cultivate the sound supplier relationships
• Conduct regular quality control audits to ensure staff are performing their duties according to standard guidelines
• Conduct food supplier premise checks with the Chef before registering the supplier as a vendor to ensure supplier compliance with Hazard Analysis Critical Control Point (HACCP) standards
• Conduct surprise audit of receiving and storage areas from time to time to ensure that Hazard Analysis Critical Control Point (HACCP) standards are adhered to

Team Management

• Interview, select and recruit direct reports
• Identify and develop team members with potential

· Conduct performance review with the team

• Constantly monitor team members’ appearance, attitude and degree of professionalism

· Prepare detailed induction programs for new employees

• Develop, conduct maintain all staff training programs for team members, focusing on their development needs, providing them with new skills to meet the changing needs of the business

Other Responsibilities

• Be aware of the hotel fire & life safety/emergency procedures

· Attend all briefings, meetings and trainings as assigned by management

• Maintain a high standard of personal appearance and hygiene at all times

· Perform other reasonable duties assigned by the assigned by the Management

Knowledge and Experience

• Diploma education
• Minimum 3 years of purchasing experience with at least 1 year at a supervisory level
• Excellent reading, writing and oral proficiency in English language
• Proficient in MS Excel, Word, & PowerPoint

Competencies

· Good communication skills

• Service oriented with an eye for details
• Ability to work effectively and contribute in a team
• Self-motivated and energetic
• Well-presented and professionally groomed at all times