Secretary To Managing Director

☞ SP Ports Maintenance Pvt. Ltd

View: 111

Update day: 06-05-2024

Location: Mumbai Maharashtra

Category: Administrative / Clerical / Assistant Officer

Industry: Travel & Tourism

Position: Secretary/PA

Job type: Full Time, Permanent

Salary: ₹ 5,50,000 - 7,00,000 P.A.

Experience: 2 - 6 years

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Job content

Roles and Responsibilities

  • Manage MD’s electronic diary, assessing priority of appointments and reallocation as necessary.
  • Manage MD’s travel arrangements (including visas/accommodation/ logistics).
  • Process MD’s correspondence, ensuring that incoming correspondence is dealt with by the MD/or on behalf of the MD, or other staff as appropriate.
  • Maintain MD’s office systems, including data management and filing.
  • Maintain records of MD’s contacts.
  • Screen calls, enquiries and requests, and deal with them when appropriate.
  • Assist MD in researching and following up with action on matters which fall within the MD’s responsibility chasing responses, triggering follow-up action.
  • Produce documents, briefing papers, reports and presentations for the Director.
  • Organise meetings and coordinate all administrative requirements for the meeting.
  • Meet and greet visitors at all levels of seniority.
  • Organizing MD’s company reimbursement and claiming for the same
  • Any other duties as may reasonably be required by the MD.
  • Taking care of the house-keeping .
  • Assisting the team for any administrative/ IT requirements

    • Desired Candidate Profile

  • To provide full administrative and secretarial support at a senior level to the MD.
  • To handle sensitive and complex issues in a professional and objective manner.
  • Take initiative as appropriate especially in the Directors absence.
  • Experienced Assistant for Senior Management
  • Good Interpersonal Skills
  • Should be proactive at work
  • Should have an eye for detail
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    Deadline: 20-06-2024

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