Senior Executive Contract Management

Job content

• Perform contract control of incoterms, payment terms, standard coffee terms and coffee contracts policy.
• Review compliance and consistency of the contract terms when entered by coffee traders.
• Follow internal approvals, digital signatures and release of contracts to customers or traders.
• Act as backup for contract creation by inputting data as accurately as provided by the trader.
• Follow-up counter signature of contracts with customers or traders and check terms of third party contracts when received, which should be the same as entered in the system.
• Ensure that all contracts are backed with a deal confirmation between the trader and the counterpart, track and archive the same in the dedicated system.
• Track and control that the proper cost calculation is received for every trade, and enter accrual in the system. Enter intercompany contracts, especially inter-profit and Certs accounts, as well as buybacks in the system.
• Follow the approval process for contract amendments, perform amendments including coordinating the rolling back of executed transactions, futures and cash allocations.
• Support the contract allocation whenever necessary for origins on shipments and marketers on spots
• Liaise with Accounts, Clearing and Execution for the contract amendment process, or any additional complex intercompany trade flows.
• Develop understanding of all aspects of the trading flow, in order to perform all contract tasks with a comprehension of the implications in the trading, accounting, execution and IT tasks.
• Due Diligence for Brokers and forwarding agents.
• Update Daily Business Report (DBR) and to escalate in case any delays in getting deal confirmation, cost sheet , counter signed contracts & contract approvals.

QUALIFICATIONS TO PERFORM THE JOB

• Usual certificate of evidence. Bachelor degree preferred.

• Preferably 2 to 5 years in international trade operations

Skills & competencies /Specific knowledge/ Abilities (including any physical demands)

Proficiency in MS-Office and strong business communication abilities

• Advanced level of proficiency in MS-Excel will be a plus
• Highly attention to details, speed & accuracy of work to complete tasks on time
• Experience in commodities trading- documentation/ support function will be a definite plus
• Knowledge of international trade & execution will be a plus

Minimum years of experience & CTC :

Min 2- 5 years of experience in international Trade Operations