Senior Proposals and Contracts Associate

MMS is an innovative, data-focused CRO that supports the pharmaceutical, biotech, and medical device industries with a proven, scientific approach to complex trial data and regulatory submission challenges. Strong industry experience, technology-enabled services, and a data-driven approach to drug development make MMS a valuable CRO partner, creating compelling submissions that meet rigorous regulatory standards. With a global footprint across four continents, MMS maintains a 97 percent customer satisfaction rating, and the company has been recognized as a leading CRO in Global Health & Pharma’s international awards programs for the last three consecutive years. For more information, visit www.mmsholdings.com or follow MMS on LinkedIn.

Job Description

• Independently initiates business proposals utilizing existing templates for proposals with a low degree of complexity (single service area; duplication of earlier proposal, etc.).
• Under the direction of manager, and by using the existing templates, complete the steps necessary to initiate a business proposal of moderate to high degree of complexity.
• With direction from manager, initiate workload, weekly and monthly summaries and other
  reports from CRM. Ensure high degree of quality.
• Completes a QC of a proposal according to the QC checklist. This includes formatting and
  assisting with editing of proposals to ensure all requirements are met.
• Meets proposal deadline by establishing priorities and target dates for information gathering,
  writing, review, and approval; enters and monitors tracking data; coordinates requirements with
  contributors and leads proposal meetings.
• With direction from manager or proposal team member, may assist with follow-up to various
  internal departments to coordinate proposal activities/content as needed
• Manages lifecycle of proposal (low level complexity) through contract stage.
• Maintains all business proposal and final contracts in MMS databases/secure repository.
• Tracks and follows-up on pending proposals, contracts and amendments as needed and
  updating tracking system with each status change.
• May assist in development and maintenance of the proposal text library or sharing content with
  the marketing/sales teams.
• May assist in business development activities including lead generation research, outreach and
  follow-up; update and track activities in CRM.
• May assist in bid defense and capability presentation preparation in collaboration with business
  development and proposals colleagues.
• Independently initiates business proposals utilizing existing templates for proposals with a high
  degree of complexity (multi service and submissions, complex budget mapping).
• Mentors other team members and contributes to and leads training for proposal team, business
  leads, business development and other roles as required.
• With direction from manager, initiates workload, weekly and monthly summaries and other
  reports from CRM. Ensures high degree of quality.
• Completes a QC of a proposal according to the QC checklist. This includes formatting and
  assisting with editing of proposals to ensure all requirements are met.
• Meets proposal deadline by establishing priorities and target dates for information gathering,
  writing, review, and approval; enters and monitors tracking data; coordinates requirements with
  contributors and leads proposal meetings.
• With direction from manager or proposal team member, may assist with follow-up to various
  internal departments to coordinate proposal activities/content as needed
• Manages lifecycle of proposal (high level complexity) through contract stage.
• Maintains all business proposal and final contracts in MMS databases/secure repository.
• Tracks and follows-up on pending proposals, contracts and amendments as needed and
  updating tracking system with each status change.
• May assist in development and maintenance of the proposal text library or sharing content with
  the marketing/sales teams.
• May assist in business development activities including lead generation research, outreach and
  follow-up; update and track activities in CRM.
• May assist in bid defense and capability presentation preparation in collaboration with business
  development and proposals colleagues.

Minimum Requirements

• Bachelor’s Degree in English, Communications, Journalism, Marketing or similar is preferred or relevant work experience.
• Minimum of 5 years’ experience in proposal work or similar field preferred/required.
• Familiarity with current ISO 9001 and ISO 27001 standards preferred.
• Familiarity with 21 CFR Part 11, FDA, and GCP requirements.
• Prior experience in CROs/ Pharmaceutical Services and scientific and clinical data/terminology, and the drug development process a plus.
• Strong organizational skills and extremely detail oriented.
• Efficient time management skills; Ability to handle multiple work assignments concurrently; Ability to coordinate and prioritize conflicting deadlines.
• Strong computer skills in Microsoft Office Suite, Adobe, etc.
• Strong written and verbal communication skills and the ability to work with many unique personalities.
• Basic understanding of CROs and scientific & clinical data/terminology, & the drug development process.

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