Administration Officer

Purpose

We are looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication.

Duties & Responsibilities

• Act as the point of contact between the executives and internal/external clients
• Undertake the tasks of receiving calls, take messages and routing correspondence
• Housekeeping, Security Management.
• Ensures that the office is clean, Hygiene.
• Booking of Flight Ticket, Car, Hotel.
• Handling of Uber corporate portal for employee.
• Monitor office supplies and research advantageous deals or suppliers
• Vendor management.
• Produce reports, presentations and briefs
• Manage office supplies stock, stationery & other consumables etc.
• Prepare regular reports on expenses, office & travel budgets
• Maintain and update employee details in databases in various MIS.
• Organize a filing system for important and confidential company documents
• Answer queries by internal stakeholders & vendors.
• Update office policies as needed
• Maintain conference & lecture room booking file and allot the as per requirement.
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare reports and presentations with statistical data, as assigned
• Arrangements for in-house events, meetings, reviews.
• Travel & budget for offsite & smooth execution of all arrangements.
• Verification & process of Pan India Invoices, petty cash statements, local conveyance, travelling expenses.
• Preparation of PR & co-ordination with central Admin team for procurement & timely delivery
• Repairs & Maintenance.
• Strict adherence to the prescribed process and the desired documentation is completed
• Internal Shifting & movement of employees & assets.
• Handling the day-to-day work schedule of Office peons.
• New Rate contract & vendor empanelment.
• Timely renewal of existing rate contract & AMC’s.
• Knowledge of assets insurance process.

Qualification

• Graduate

Experience

• Minimum 3 to 5 years of relevant experience.

Skills & Abilities

• Proven work experience as an Administrative Officer, Administrator or similar role

• Solid knowledge of office procedures
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality
• Strong negotiation skills.

In 1981, Shri Vile Parle Kelavani Mandal (SVKM) established Narsee Monjee Institute of Management Studies (NMIMS) to meet the growing demand for management education. In 2003, NMIMS was declared a deemed to be university under Section 3 of the UGC Act 1956. The Vision of the University is to be a globally admired University by 2030. The Mission of NMIMS is to emerge as a Centre of Excellence, best in class in India and Asia and yearning to be the best in the world by 2030.

With the legacy of 40 years, NMIMS has grown to being not only one of the top-10 B-schools in India but also emerged as a multi-disciplinary, multi-campus University at Mumbai, Navi Mumbai, Indore, Shirpur, Dhule, Bengaluru, Hyderabad and Chandigarh and seventeen constituent schools that include Management, Family Business, Engineering, Pharmacy, Architecture, Commerce, Economics, Law, Science, Liberal Arts, Design, Performing Arts, Mathematical Science, Agricultural Science, Hospitality Management, Branding & Advertising and Distance Learning. In addition, we have nine Centres of Excellence as well at the University.

The consistent academic quality, research focus, faculty from top national and global institutes and strong industry linkages at NMIMS have placed it amongst the nation’s prime centres of educational excellence and research today. More than 17000 students and about 750 full-time faculty members, 10 faculty members with Fulbright Scholarship and Humboldt International Scholarship for post-doctoral researchers are part of India’s most sought after academic community.