Admin Executive

le contenu du travail

ADMIN EXECUTIVE - MALE (STRONG IN MARATHI,ENGLISH &HINDI LANGUAGE)

JD

Office Management

· Ensure provision of workstations, office equipment, adequate lighting, water, telecommunication, email, fax, computers, stationary etc.

· Ensuring a clean and secure office environment supervise & manage all the day to day office administrative activities and ensure that the premises is kept well and cleaned properly all the times in coordinating with the power clean division.

· Ensure periodical maintenance and cleaning activity of office infrastructure

Vendor & Asset Management

· Maintaining Record of vendors, contract details and ensure that the pro-active preventive measures are taken based on the contract of all equipment within the office premises.

· Coordinating and overseeing the various Vendor Payments, Utility Payments, Adequacy of Stationary, Provisions Refreshments, and Courier & Dispatch.

· Periodical review vendor performance, cost comparison, negotiations & quality services. Take necessary steps in case of deviations and bring cost effective initiatives.

· Maintain and renew SLA’s, Agreements etc. from time to time

· Ensuring availability of stationery. All stationery must be procured within the time line.

· Handling and monitoring all the asset related issues and ensuring proper / timely service from the vendor

· Updating list of fixed assets, movable and immovable assets, recording and monitoring the timely maintenance of all these assets & upgrading whenever necessary.

· Recommending disposal of assets / Scrap management.

· Periodically check assets status (System v/ Actual) from time to time

Technical Maintenance

· Coordinate and arrange the proper functioning of all, telephones, mobile connections, etc. from various vendors.

· Ensuring availability of adequate photocopying services/facilities.

· Initiating and facilitating the telephone, networking and systems related activities. Processing of Bills- Telephone, Electricity, & Vendor Bills & follow up etc.

Transport / Vehicle Management

· The department is responsible for the transport (cars, trucks and motorcycles) required for the business / Organization

· Vehicle and fuel management for all vehicles, motorcycles & equipment.

· Responsible for repairing and maintenance of all vehicles, and motor cycles. Ensure timely services / renewal of insurance and maintaining related documents in updated manner.

· Facilities the transportation as & when required by the organization

· Booking of Flight, Train / Bus / Cabs as and when required

General Administration

· Event Management: Complete arrangement and coordination of in-house functions, programs or events time to time

· Public Relationship: maintain good relation with local authorities like police department, traffic police, corporation etc. and liaison with them as & when required.

Maintain records of purchase & Inventory

Job Types: Full-time, Regular / Permanent

Salary: ₹30,000.00 - ₹35,000.00 per month

Benefits:

• Cell phone reimbursement

Schedule:

• Day shift
• Monday to Friday
• Morning shift

COVID-19 considerations:
YES

Ability to Commute/Relocate:

• Pune, Maharashtra: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Are you convenient work from office at the address mentioned above

Experience:

• ADMIN: 4 years (Required)
• Vendor management: 2 years (Required)

Language:

• Marathi (Required)
• English (Required)

Work Remotely:

• No