Personal Assistant

Job content

Job Title:Personal Assistant

Type of Position: Full-time, remote working

Joining Date: Immediately

Interview Date : 12-Oct-2021

Education: Degree in Commerce, Art or Diploma in professional office management

Experience: 1 - 2 Years

Total Compensation: INR 14,000 to 18,000 depending on experience

To be considered for this position, please complete the project given in the link below. (The deadline for submission of the project is 10-Oct-2021)

Project : https://docs.google.com/forms/d/e/1FAIpQLSd5OnJBLhG_Tl8DmWYovmPcQHK0-xTxV3Vi-h4JmAVxVN7ydg/viewform?usp=sf_link

Job Description:

• Look daily at JIRA boards and list out my jobs and decide priority.
• To make sure that I am completing my admin work and thus not becoming a bottleneck for the project chain.
• Then present all tasks to me daily
• I will let the Assistant know what has to be done and source of information and outline. If a template exists for previous work then use that or I will make a sample work which can be replicated.
• Accordingly the Assistant will complete the work and I will check and make refinements, corrections if needed.
• Remind me of any deadlines if I am about to miss, by checking emails.
• Organize documents in the GD folder and also on JIRA projects.
• Follow up on forwarded client enquiries coming directly to me to appropriate CSE and Order Fulfillment or Accounts.
• Disciplined to work within Varal guidelines
• Bills like credit cards to be looked at.
• Organize old and incoming documents for ready access whenever needed.
• Perform clerical and secretarial tasks.
• Look at his calendar, watch deadlines.
• Looking at due milestones in projects and helping him prepare work.
• Preparation of administrative work that will be corrected and completed by him for final submission.
• Present the jobs due daily one by one and follow up with him to submit.
• Organize old and incoming documents for ready access whenever needed.

Skills required:

• Respectful to all in the company, clients
• Disciplined about schedule finishing.
• Able to judge priorities quickly.
• Watchful about due dates, deadlines
• Write and speak English clearly.
• Can build relationships across company
• Familiar with platforms like Trello JIRA
• Basic Skill in Spreadsheet, Word
• Meticulous in lists, databases, checking

Who Should Apply?

• Enthusiastic even in routine work
• Excellent work ethic and strong common sense.
• Ability to work quickly, efficiently, and multi-task.
• Desire to follow a system meticulously.
• Willing to take on new and more challenging work to grow in the job
• Continuous improvement habit

Application Process:

Step 1- Choose the project from the google links below.

Project : https://docs.google.com/forms/d/e/1FAIpQLSd5OnJBLhG_Tl8DmWYovmPcQHK0-xTxV3Vi-h4JmAVxVN7ydg/viewform?usp=sf_link

Step 2-Once you have finished the project please upload it using the google form link below along with your contact details. Please complete your project only using powerpoint and google slides format. (In case of technical project please upload your screen recording in video file format)

Google form link for submitting Project

https://docs.google.com/forms/d/e/1FAIpQLSdOPv0cfXwhdQLTatTQ_jIU8oviqX_O2S_6d80iFFsNzVjzyA/viewform?usp=sf_link

Step 3-We will contact you for an interview with a team lead once your project is shortlisted.

Step 4-You will be invited for a final round of interview with the CEO and MD of Varal. Here you will get a chance to ask them questions and know more about the company.

Varal’s mission is to make it easy for people to apply to institutions in the United Arab Emirates [UAE] via automation. The first step is to build a document vault and chat function which is accessible via an app and desktop with RPA in the backend.

To know more about Varal-Singhania Group, please follow the below link

https://www.varaluae.com/

Frequently asked questions.

1 .How do I download the Project?

Reply :

1. Copy the given project links in the Ad and paste it in your browser.

2. Then enter your Email ID and submit the Google form.

3. As a response, the actual project link will appear. You can download the project from there.

2.Do you have a sample project?

Reply :No. There is no sample project available. This project is designed to gauge your commitment and skills. It also gives us an idea of how you approach tasks.

3.How do I complete the project?

Reply : Please follow project guidelines for all details regarding successful completion of the project.

4.What is the deadline for project submission?

Reply:The deadline for project submission will be mentioned in the Ad. After you have applied for the position, you will also receive an email containing a deadline for project submission.

5.Do I need to answer all the questions in the presentation?

Reply : Yes. You must answer all the questions.

6.Which software should I use to answer the given questions, Powerpoint or Excel?

Reply :You should answer questions only using Powerpoint or Google slides. Only use Excel or spreadsheet if it is specifically mentioned in the project.