Project Coordinator

Job Summary

The Project Coordinator is high-energy, flexible, and detail-oriented. Successful Project Coordinators have passion for delighting our customers, building strong relationships with internal teams, and maintain a high-level understanding of the ViewpointOne Product Suite. The Project Coordinator will assist internal and external resources in the coordination and maintenance of projects; which includes supporting consultants, project managers, customers, and third-party vendors. This role reports to Sr. Manager, Professional Services.

Duties and Responsibilities

Responsible for the administration of project setup and maintenance. Works with Resource Manager on assignment of resources to on-demand customer requests. Assists in maintaining internal communication tools (i.e., Google Sites and Google Drive). Collaborates cross-functionally when customers’ needs fall outside of Professional Services. Performs miscellaneous other duties as assigned.

Competencies

• Ownership and Accountability: Own and drive projects to completion. Influence others by gaining buy-in and support needed for project success. Holds self accountable for meeting expectations and delivering agreed-upon results.
• Analytical Problem Solving: Identify existing and potential issues that impact internal/external success. Propose thoughtful solutions.
• Time Management: Organize and handle multiple projects simultaneously to ensure timely, quality solutions to internal and external customers while also completing daily tasks and responsibilities. Recognize what is most important based on business needs.
• Communicate Effectively: Present and explain information clearly. Listen effectively, share verbal and written information accurately and understandably across business units.
• Stay Engaged: Self-motivated while working individually or in a team environment. Strive to improve tools and processes. Open to new approaches. Develops new skills and pursues learning opportunities.

Qualifications

Preferred:

• Professional training or coursework in project management.
• Basic knowledge of accounting principles and terminology.
• Familiarity with the construction industry.

Required:

• University degree in business or other relevant discipline plus a minimum of two years of experience coordinating projects or an equivalent combination of education and experience.
• Basic knowledge of project management methodology and practices and experience coordinating project activities in a matrix environment.
• Must be able to consistently perform assigned work within established deadlines.
• Demonstrated ability to complete deadline driven assignments/projects and accommodate urgent requests as necessary.
• Ability to handle stress and remain productive under pressure and deadlines while efficiently managing time, resources, and priorities.

Working conditions

Work takes place in an office setting that requires the ability to sit and work at a keyboard and computer monitor for extended periods of time, and to communicate with customers and co-workers by phone and computer.

Physical requirements

Ability to lift and carry up to 30lbs.

Direct reports

None